Privacy and Fair Processing Notice
Aimee Hudson Therapy is a trading style of Aimee Hudson, which is the ‘Data Controller’ for the information you provide. This notice has been written to comply with privacy laws, known as the ‘GDPR’ (General Data Protection Regulation) and I will ask you to confirm that you are happy for me to process your information in the way described below. I treat your privacy seriously and I ask that you read this Notice carefully as it contains important information on:
• The personal information I collect about you
• What I do with your information, and
• Who your information might be shared with
The information used: This may include personal details, employment or education details, family, lifestyle and social circumstances. In addition, I may use some sensitive information about you that might include information about your physical or mental health, sexual life, racial or ethnic origin, trade union membership, religious or other similar beliefs, offences or alleged offences.
Why it is needed: To ensure you receive the best possible service from me, the information you provide helps deliver therapy services to you and maintain my accounts and records.
What is done with it: I am required to record session notes which are stored in paper format and stored anonymously and securely. Some of your information may be stored by trusted digital service providers to be used for general practice administration and therefore with professional advisers also bound by strict confidentiality rules. Such professional advisers may be an accountant, insurer or legal adviser, HMRC, or with an appointed clinical executor if I become unable to contact clients myself.
I am also required to have professional clinical supervision of my work and may, when necessary, discuss client personal information in confidence with my professional supervisor. With your agreement and for the promotion of your welfare, I may also share certain information you provide to me with other healthcare professionals, social or welfare organisations, government agencies, employers, family members or others representing you.
I will not break confidentiality without your agreement except in limited circumstances, and I will always tell you about this first if the Law allows me to. These limited circumstances include:
• If you disclose an intention to cause harm to yourself or another person.
• If we are concerned about your health or behaviour, and we believe you are not able to perceive this, we may need to seek further help.
• If we are required to by a Court of Law, or you disclose issues where a legal duty may stop us from keeping confidentiality (for example, matters relating to Terrorism, Money Laundering or Child Protection).
How long it is kept: Notes may be taken of your therapy sessions and will be securely held with your personal information in paper format and securely destroyed when I no longer have a legal requirement to keep them, which is usually eight years after your relationship with me ends.
Your rights: You have a number of legal rights, for example if you believe the information I hold about you is wrong, you can ask to see this information and even have it corrected or deleted. You also have the right to withdraw your consent and ask me to stop processing the information I hold about you.
Contact us: You may make a formal complaint to me via email, in which I will aim to respond within 30 Days. If you are not happy with my response or believe I am not processing your data in accordance with the law, you can complain to the Information Commissioner’s Office.